Privacy Policy
Effective October 13, 2026
Who we are
GaugesPro is bookkeeping and budgeting for trucking owner-operators and small fleets: your business books and, if you use it, your personal budget. It is made by Let's Truck ("we", "us"). This policy covers gaugespro.com, the GaugesPro app at app.gaugespro.com, and the data you or your bank send us through them.
What we collect
- Your account: your name, email address and mobile number, used to sign you in (a code sent by text or email) and to reach you about your account.
- Your business: the company name, trucks, team members you invite, and the categories, rules and answers you give us.
- Your budget: the personal categories, amounts and goals you set.
- Bank and card data, when you connect an account through Plaid: account names, the last four digits of account numbers, account type, balances, and transactions (date, amount, description, merchant, and the category and location your bank provides). We never receive or store your bank username or password.
- Documents you send us: settlement statements, receipts and other files you upload, photograph or forward by email, and what we read from them.
- Records you type: loads, fuel-ups, miles, expenses and anything else you enter.
- Technical data: the sign-in cookie that keeps you signed in, and server logs (IP address, browser, pages requested) kept to run and protect the service. We use no advertising or analytics trackers.
How bank connections work (Plaid)
GaugesPro connects to banks and credit cards only through Plaid Inc. When you choose to connect an account, Plaid's own window asks you to pick your bank and sign in to it. Plaid then gives us access to the account data listed above, and only for the accounts you chose.
By connecting an account you allow Plaid to collect that data from your bank and share it with us, as described in the Plaid End User Privacy Policy. You can disconnect an account at any time in GaugesPro under Settings → Bank accounts. We then tell Plaid to end the connection and receive nothing more from that account.
We sort each transaction as business or personal. Business transactions go into your books. Personal ones stay out of your books and are used only for your personal budget. If you choose not to bring an account in at all, we bring in none of its transactions.
How we use your data
- To keep your books: sort transactions into categories, match deposits to settlement statements and receipts to charges, and build your reports, tax figures and fuel records.
- To build your personal budget from the personal spending in your accounts, if you use it: what came in, what went out, and how it compares with the plan you set.
- To read the documents you send us and to answer the questions you ask in the app. We use automated tools, including AI models, for this. They work for us, under contract, only to provide GaugesPro to you.
- To sign you in, keep your account secure, send the notices you ask for, and give you support when you contact us.
- To fix problems and make GaugesPro work better.
We do not sell your data, rent it, or use it for advertising. We do not use your bank data to decide whether to lend to you or anyone else.
Who we share it with
Only with the companies that run GaugesPro for us, and only what each needs to do that job:
- Plaid, to connect your bank and card accounts.
- Cloudflare, which hosts GaugesPro, stores its data and files, and runs some of its AI tools.
- Anthropic, whose AI models may read documents and answer questions in the app.
- Twilio and our email provider, to send your sign-in codes and the messages you ask for.
We also share data with the people you give access to your business in GaugesPro (team members, a bookkeeper or accountant). Your personal budget is not part of that: only you, and anyone you choose to share it with, can see it. We share with Let's Truck support staff when you ask us for help. We disclose data when the law requires it, and to a buyer of our business, who would be bound by this policy.
How we protect it
All data travels encrypted (HTTPS). The keys Plaid gives us to reach your accounts are encrypted again before they are stored. Access is limited to the people and services that need it, every change to your books is recorded, and our staff sign in with their own accounts.
How long we keep it, and deleting it
We keep your data while your account is open, so your books and past years stay complete. When you delete something in GaugesPro, including a whole company, it is hidden from you right away and kept, so our support team can bring it back if you ask, until you ask us to delete it permanently.
To have your data permanently deleted, write to us at the address below. Within 30 days we will delete it, and end any bank connections, except where the law requires us to keep a record. When you disconnect a bank account, we end the connection at Plaid at once and receive nothing more from it.
Your choices
- Connect only the accounts you want, choose not to bring an account in, move any transaction between business and personal, and disconnect any account at any time.
- See and correct your data in the app, or ask us for a copy.
- Ask us to delete your data, as above.
Depending on where you live (for example California or Canada), the law may give you further rights. Write to us and we will honour them.
Children
GaugesPro is for businesses and is not meant for anyone under 18. We do not knowingly collect data from children.
Changes to this policy
When we change this policy we will update the date at the top, and tell you in the app or by email before a significant change takes effect.
Contact us
Questions or requests about your privacy: support@letstruck.com.